Short Summary of the purpose of the role:

To perform duties related to Front-line Reception at PKF Port Elizabeth mornings & general relief.
To administer the staff leave process including inputting leave onto the VIP system.
Responsible for entire graduate recruitment process.
To perform various administrative tasks for HR Manager.  Perform petty cash duty for entire firm.

• Leave Administration
• Reception Support
• HR Support
• Graduate Recruitment
• Service

Academic Qualifications Required:

Grade 12
HR Qualification
Leave component of VIP advantageous

Skills, Competencies and Experience Required:

Skills

Interpersonal skills
Communication skills: Be able to converse in English/Afrikaans
Report writing skills
Telephone skills
Client Service skills
Numeracy and literacy skills
Time Management
Organisational skills
Decisive and accurate
Ability to prioritise

Competencies

Confidentiality
Professionalism
Accuracy
Computer literacy
Knowledge of VIP Leave Administration system

Experience

General Administrative experience

Required Computer Packages:

VIP Payroll – Leave Administration (advantageous)
Microsoft Office and Excel
E-mail

Key Duties and Responsibilities – Key Performance Indicators:

Reception (Relief for lunch and tea break times and leave)
Answering of switchboard timeously and promptly
Assisting all Clients at Reception
Writing up and franking of all out-going mail
Recording of all outgoing and incoming faxes
Ordering of lunches for partners
Recording of all hand deliveries and collections
Writing up of all SARS documents
Writing up of all Docex

HR Admin
Administration of leave process for all staff members using VIP
Handling leave queries from staff and reconciling leave balances & overtime accrued
General Admin duties – typing up forms, org charts, seating plans, making induction files for HR Consultant
Draw weekly access reports for distribution to Managers
General Assistance and support to HR Manager
Run Graduate recruitment programme (obtaining marks from students, interviews, general coordination of programme)
Run Graduate recruitment events
Birthday e-mails to staff
Induction and exit interviews for Graduates and vac students
Maintain Organogram and ensure up to date
Reference checks for all staff
Full personal assistant role to HR Manager
Filing
Show initiative and creativity in graduate recruitment ideas.

Work Complexity:

Support HR Manager, Staff Partner and Training Partner.

Apply Now

Applications to be sent to: Samantha Senekal samantha.senekal@pkf.co.za

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